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شIt is not surprising that one of the most
important tools for a technical writer is visuals, which include equations,
formulas, figures, diagrams, drawings, illustrations, graphs, charts,
schematics, maps, photographs and tables. Visuals communicate a large amount of
information quickly and efficiently. When you are designing visuals,
be sure to include only information that directly relates
to the mechanism description and is specifically keyed to
the description provided in the text. Do not include visuals that do not
match the mechanism description in subject matter or terminology. Also, avoid visuals that include too much
or too little complexity for the level of discussion in the paper, these
are general guidelines for using visuals. Include visuals in a technical paper
only when you have a reason to do so. If you do not know why you're
putting a visual into your paper, you probably do not need it. Be sure to reference a visual
in the text discussion prior to its placement in the report. If the visual proceeds its reference
the reader will wonder why is it there, be sure to number and title all visuals. Ensure all visuals directly clarify or
otherwise, enhance the text discussion. You need to integrate them into your
report, not just stick them somewhere. That means that the labels and
the captions used in the visual should match the text description
that refers to the visual. For example, if you're describing
the negative terminal of a diode, do not call it in the negative terminal in
the text and the cathode in the visual. Document your visuals when they
contain copyrighted information or represent borrowed ideas because visuals
often get separated from the report. Do not rely solely on notational or parenthetical documentation,
include the source line with the visual itself, usually,
under the visual's number or title. Then designing your visuals,
keep in mind the following criteria, reproducibility, design your visuals with
the output process of your report in mind. If your report will be printed or
duplicated in a single color link, or toner, consider the fact when you
are developing graphs or diagrams. Be especially wary of different colors
that may look great on your video display, but could print with exactly
the same shades of grey or even blend into the color of the paper
on which the report is printed. A safe approach is to use
pattern fields instead of color when the reports will be printed or
duplicated in a single color. Simplicity, remember that the purpose
of visuals is to supplement and clarify the information
you are presenting. Some concepts are so complex that they do not lend themselves
to visual presentation, other concepts may need to be broken down into smaller
components for effective presentation. Accuracy, ensure that any visual you use
accurately represents the information. Do not exaggerate the by manipulating
scales or misinterpreting relative sizes. Visuals fall into one of the following
categories, equations, formulas, diagrams, graphs, schematics,
tables, or images. Equations and formulas in mathematics
are symbolic expressions that represent a rule, statement, principle or
a relation between two expressions. Formulas in chemistry are symbolic
representations of atoms, molecules and/or different
chemical reactions. Diagrams are drawings that show
a mechanism or its components. Graphs, however, display and
represent sets of numbers, values, quantities or proportions. Schematics are visual representations
of the structure of a mechanism or process and tables display
the orderly arrangement of data or other information in columns and rows. Images and photographs provide
accurate visual reproductions.

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