گزارش ساختار: قسمت اول

 
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In industry, technical reports are used
to communicate technical information. This information assists
in decision making for example in the purchase of equipment or
finding solutions to technical problems. An important consideration when
preparing technical report is the audience and
the purpose of the report. For example, report aims to inform,
brief managers or to provide technical background
information for lay people associated with the project or to make recommendations
to technical supervisors. These factors determine the degree
of technicality of the language and concepts involved. The information provided in reports
needs to be easy to find and written in such a way that the reader or
client can understand it. Reports utilize headings to
divide information into sections. The headings help the reader to
locate relevant information quickly. In this slide you can find some
guidelines for structuring your report. The structure of a report and
the purpose and the contents of each
section is in this slide. Title page, executive summary,
table of contents. Introduction, body, conclusion, recommendations, reference list, appendix. The title of the report should tell the
reader exactly what the report is about. Abstract of executive summary for
example, this piece of writing provides a summary of the reports
essential information, and is usually about 100 to 200 words in length, and
it's usually presented on a separate page. The abstract or executive summary should
summarize the background to the problem, the purpose of the report, the goal of the work reported on
the scientific or commercial objective. Brief details of the approach,
procedure and methods, important results and findings,
conclusions, recommendations. The information included in the abstract
or executive summary will however depend largely on the information that
has been included in the report. For example if the report does
not provide recommendations, no recommendations will be outlined
in the abstract or executive summary. The abstract or executive summary should
not just be an outline of the points to be covered in the report with no detail
of the analysis that has taken place, or conclusions that have been reached. Table of contents. In the report longer than several pages,
a table of contents should be included as it assists
the reader to locate information quickly. It also gives the reader a schematic
overview of the structure and contents of the report. A table of contents should
include all section headings and subheadings, worded exactly
as they appear in the report, numbered exactly as they appear in the
report with their page numbers location. The table of contents
should be on its own page. As well as the table of contents,
you may wish to include list of figures, optional, separate page. This list is used mainly for
reports containing numerous figures. It includes the figure number, caption and page number,
ordered as they appear in the text. List of tables,
optional and separate page. This is listed mainly for
reports containing numerous tables. It includes the table number, caption and page number,
ordered as they appear in the text. List of appendices option separate page. This list is used mainly for
reports containing numerous appendices. It includes the appendix letter. Each separate index should be lettered. For example, appendix A,
appendix B and so on. Its title and page number ordered as
they appear at the end of the report. Nomenclature which is always optional
where symbols are used extensively a list of symbols and definitions should
appear at the beginning of the report. If there is no list, symbols should be
defined in the text when first used.

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